Learning portfolio and license rationalization
Every learning library grows rot over time. Duplicate courses, outdated content, and licenses nobody uses.
SIFT shows you what to keep, update, retire, and stop paying for. It turns a messy LMS export into a clear, defensible plan for your content and your third-party licenses, and it is especially useful when you are moving to a new LMS and need to know what to bring and what to leave behind.
When teams reach for SIFT
Moving to a new LMS
Decide what comes with you and what stays behind before you migrate.
Annual portfolio cleanup
Clear out stale and duplicate content once a year instead of never.
Budget and license scrutiny
Show where the money goes and which seats are actually being used.
Renewal planning
Walk into a renewal with usage evidence, not a vendor's word for it.
Why a cluttered library matters
The money cost
You keep paying for licenses and seats nobody uses, and your team keeps spending hours maintaining, reviewing, and re-tagging content nobody takes. That spend and that effort are real, and most of it is invisible until someone counts it.
The human cost
Learners cannot tell which version to trust, they give up on duplicated and stale courses, and they miss the material that would actually help them. SIFT does not try to measure that. It relieves it by leaving you a cleaner library people can navigate.
What SIFT does
Scores your catalog
Every asset gets a usage score, a staleness score, and a duplication score, built from real activity over the trailing 12 months.
Finds duplicates
Embeddings and vector search cluster near-identical content so you can merge instead of maintaining five versions of the same course.
Right-sizes licenses
For each third-party license, SIFT compares seats paid for with seats actually used and recommends renew, renegotiate, consolidate, or drop.
Writes plain-language rationale
Every recommendation cites the numbers that triggered it. "Retire. 8 enrollments in 12 months, last updated 4 years ago, business value 2 of 5."
Records decisions
Accept, override, defer, or reject a recommendation with a note. Decisions survive the next re-run, so the audit trail holds up.
Exports the audit
A branded PDF report and CSV or XLSX exports of the full recommendation set. The deliverable your client can take away.
How it works
Import
Bring in your asset list, activity, and third-party licenses. CSV in, no integrations required.
Run analysis
One button. SIFT embeds, scores, clusters duplicates, generates recommendations, and re-costs every license.
Review and decide
Fast review pass captures business value, ownership, and compliance flags. Accept or override recommendations in bulk.
Present the savings
A branded PDF report with the headline savings, the license findings, the content findings, and an honest coverage section.
Ready to see it on your data?
Bring your LMS export and license list. SIFT scores the catalog, clusters duplicates, right-sizes seats, and produces an auditable savings report you can take into a renewal conversation.